How to add 'guest' volunteers to an occurrence
Sometimes your registered volunteers will contact you notifying you that they'll be bringing guests, family, or friends with them to volunteer and they'd like you to reserve space for them.
Ideally, the volunteer would encourage their friends to sign up on the website and make a genuine connection. Alternately, they could create a team, and as team captain they could connect their volunteers themselves.
But sometimes they just call you and say, I'm bringing three friends. Sometimes they just show up with the friends at the project. You want to track the service hours of these anonymous volunteers, but don't want to create new contacts for these 'guests' -- so you can add them to the connection grid as Guest Volunteers.
To do so, just put the number of guests in the Guest Volunteer column next to the person who is bringing them.
Do this by double-clicking on the 0 in the Guest Vol column, and then put in the number. The box will turn red to indicate the data has been edited.
Click SAVE CHANGES to record the changes to one or more connections. (If you do not save the changes for any values that were edited before leaving the page, the changes will be lost).
If you refresh the occurrence record (reload it by clicking on refresh on your browser), you'll see the summary info updated
Notice that in the summary here, there are only3 connections, but 6 volunteers are confirmed for this opportunity. That's counting the 3 'guests". You can administratively add connections and/or guests and bring an occurrence over its maximum number if you wish.
You can add Guest volunteers before the opportunity takes place (thereby using up some of its available slots), or add them After the Occurrence takes place.